Project Management

Exploring Top AI Project Management Tools

Written byJohn Terra
|
Updated onJune 20, 2024

Solid management is one of the key contributing factors to a successful project. However, every endeavor needs the right tools to expedite and help things run smoothly. This article explores project management software that uses artificial intelligence to tackle many daily management tasks.

We will define AI project management tools, explain how artificial intelligence is transforming project management, show how to find the best tools and provide a list of some of the best AI-enabled project management tools for 2024. We’ll also share a project management bootcamp to help professionals gain practical experience with the top tools.

Let’s begin our journey by establishing a definition.

What is an AI Project Management Tool?

AI tools for project management, also called project management software, are applications that employ artificial intelligence and machine learning technology to help project managers plan, organize, and execute their projects. These tools are handy for automating repetitive tasks, analyzing data to make intelligent, informed decisions, and boosting the overall efficiency of the project management process.

Also Read: What is Change Management in Project Management?

Finding the Best AI Tools For Project Management

Many AI project management software and apps are available, but not all will resonate or fit your workload. So, start your search by deciding what aspects of your workload you want to automate, listing your required vital features, and evaluating user experiences based on reviews.

Of course, you must consider pricing. After all, many projects have a set budget. Find a software app that fits your budget while still having all the needed features.

Consider the following factors when deciding on the right AI tool for project management.

User-friendliness. Project managers are busy and don’t have time for tools that are difficult to use. Focus on software with intuitive user interfaces that non-technical staff can understand and use.
Collaboration. Project management is a group effort, so your team needs a tool that fosters and facilitates collaboration. Find an AI project management solution that offers task delegation, accessible communication, and document sharing.
Intelligence. Find a tool that employs machine learning and natural language processing to help analyze data, automate tasks, and make smarter, more informed decisions.
Flexibility. Find an AI application that adapts to projects of all sizes and shapes. Seek customization options that integrate with your pre-existing tools and employ efficient machine learning techniques.

Finally, when deciding on the best AI tool for your project management needs, ask yourself these questions:

#1. What do you want artificial Intelligence to help you with?

Are you interested in basic automation, intelligent insights, or both?
Does this tool offer an AI feature that addresses your unique business concerns?

#2. Is this tool easy to set up and use?

Is the tool’s interface intuitive and easy to use?
How much time have you allocated to setting up the tool and teaching your team how to use it?

#3. How flexible is this AI project management tool?

Can the app adapt to the specific needs of your business?
Can the tool help standardize parts of your business?

How Does AI Transform and Enhance Project Management?

Here are the advantages that AI-drive project management tools bring to project management.

They’re cost-effective. Intelligent resource allocation, guided by AI-powered project management tools, results in considerable savings. Project managers can optimize resource planning by implementing AI-driven decisions and considering employee skills, project priorities, and budget restrictions.
They streamline automation. Automation is one of the most vital benefits of AI in project management. AI-powered tools efficiently tackle tedious, repetitive tasks, letting you and your team instead concentrate on creative or strategic endeavors.
They offer real-time insights. AI provides real-time insights, enabling project managers to make fast, informed, and accurate decisions. AI-powered analytics often reveal intricate trends and patterns that are otherwise difficult to discover.
They mitigate risks. AI’s robust data analysis scours different data sources and identifies potential project risks. By referencing historical project data, AI can predict potential obstacles, delays, bottlenecks, and budget issues.

Now, let’s focus on the top artificial intelligence-powered project management tools.

Also Read: What is Project Scope Management?

The Top Eight AI Project Management Tools

These are eight of the best AI project management tools available today. The ratings come courtesy of G2, a popular peer-to-peer software review site.

Basecamp. Basecamp has been around for over 20 years and has recently begun incorporating AI. It uses AI-powered functions to improve task management, collaboration, reporting, and resource management.

Outstanding features.
- Integrates with multiple workflow tools, including Asana, GitHub, Jira, Trello, Wrike, and Zendesk.
- Enables team members to see and join projects.
- Offers real-time chat, discussions, alerts, file sharing, notifications, forums, and mobile access.
App limitations.
- There’s no free version.
- You can’t add sub-tasks to main tasks.
Pricing.
- Basecamp: $15/month/user.
- Basecamp Pro Unlimited: $299/month.
G2 Rating and reviews: 4.1; Over 5000 reviews.

ClickUp. ClickUp is a highly high-rated app explicitly tailored to the project manager’s role, functioning as a valuable personal assistant. ClickUp predicts project data, improves decision-making, optimizes resource allocation, and more. It also boasts over 1,000 integrations at no extra cost.

Outstanding features.
- Over 100 AI tools optimized for any role or use case.
- Offers a Free Forever plan.
- Automates new project scheduling, task creation, new project management, roadmaps, timelines, spreadsheets, time tracking, and more.
App limitations.
- Potentially steep learning curve due to all its features.
- Free Forever plan doesn’t include ClickUp AI.
Pricing.
- Free Forever Plan.
- Unlimited Plan: $7/month/member.
- Business Plan: $12/month/member.
- Enterprise Plan: Custom pricing available.
- ClickUp Brain is available for $5/Workspace member/month on all paid plans.
G2 Rating and reviews: 4.7; Over 6000 reviews.

Forecast. This tool is a cloud-based project management and financial performance platform that leverages AI to help organizations plan, track, and manage projects. Forecast encompasses billing, project planning, resource allocation, project planning, scheduling, time tracking, and business intelligence.

Outstanding features.
- Employs resource allocation algorithms to allocate resources more effectively and better use a team’s time.
- Uses predictive analytics to make better-informed decisions involving project planning and management.
- Helps teams master project management, time-tracking, and scheduling.
App limitations.
- No free version.
- It may be pricey for individuals, startups, and small businesses.
- Reported issues with mobile functions.
Pricing.
- Lite: $29/month/user, 20 user minimum.
- Pro: Contact for pricing.
- Plus: Contact for pricing.
G2 Rating and reviews: 4.2; Over 90 reviews.

Hive. Hive is a solid cloud-based project management platform that makes project teams more efficient. It uses AI-powered features to automate tasks and streamline workflows via task prioritization, resource allocation, and project scheduling.

Outstanding features.
- Free forever option.
- Includes pre-built project management templates.
- Automates repetitive tasks.
App limitations.
- Doesn’t include universal mass changes, like reassigning all tasks from one team member to another.
- Minor issues reported involving missing images, notifications, etc.
Pricing.
- Free Forever Option.
- Starter: $5/month/user.
- Teams: $12/month/user.
- Enterprise: Contact for pricing.
G2 Rating and reviews: 4.6; Over 400 reviews.

Kintone. Kintone is a low-code development environment for custom-building workflows and business applications. It’s not mainly an AI platform, but it offers enough AI-related benefits to merit its inclusion, such as automating and streamlining tasks, workflow, and database creation.

Outstanding features.
- Automates customer service interactions.
- Uses predictive analytics to spot patterns and trends to make better decisions.
- Uses machine learning algorithms to help find information quickly.
App limitations.
- No free plan.
- It may not integrate easily with other apps or systems.
Pricing.
- Standard plan: $24/month/user, with a 5-user minimum.
G2 Rating and reviews: 4,6; Over 100 reviews.

Notion. This all-in-one workspace tool uses AI project management tools to create and share documents, take notes, manage tasks, and organize workflows from one connected dashboard. Notion also allows managers to streamline workflows and optimize their project management processes.

Outstanding features.
- Has a free plan.
- Uses AI to automate repetitive tasks.
- Facilitates real-time collaboration and communication between team members worldwide.
App limitations.
- Occasional glitches that drop information have been reported.
- Not best suited for monitoring multiple project management tasks.
Pricing.
- Free plan.
- Plus: $8/month/user.
- Business: $15/month/user.
- Enterprise: Contact for pricing.
G2 Rating and reviews: 4.7; Over 1000 reviews.

Project Insight. Project Insight is a portfolio and project management tool that lets organizations efficiently aggregate and report on their projects. PI lets teams access resource management, project tracking, and budget tracking using AI-powered project management tools and capabilities. The AI-powered project management tools automate repetitive tasks and optimize resource allocation.

Outstanding features.
- Tracks and centralizes issues across tasks and projects for better organizational reporting.
- Solid time tracking capabilities.
- Standardizes processes and saves time when creating simple projects and routing requests for fast approval.
App limitations.
- Reported difficulties in tracking hours and time on the mobile app.
- No automatic status changes based on task flow.
Pricing.
- Free option.
- Pro: $9/month for SMB.
- Business: $19/month for multiple teams.
- Enterprise: Contact for pricing.
G2 Rating and reviews: 4.4; Over 50 reviews.

Wrike. Wrike is a popular enterprise resource and project management tool that streamlines resource allocation, workflow planning, data visualization, and team collaboration. Thanks to its recent AI integration, it has boosted its capabilities for project management, blog post creation, and more.

Outstanding features.
- Optimizes workflow with AI-assisted task management features such as task assignment and project planning tools.
- Includes project monitoring dashboards for easy project progress overviews.
- Easily monitors project progress and management goals.
App limitations.
- No free plan for the project management tools.
- Some reports of confusion with the interface, and needing to be more intuitive.
Pricing.
- Team: $9.80/month/user.
- Business: $24.80/month/user.
- Enterprise: Contact for prices.
- Pinnacle: Contact for prices.
G2 Rating and reviews: 4.2/5; Over 3,000 reviews.

Also Read: How to Use Microsoft Access: A Comprehensive Guide

Do You Want to Boost Your Project Management Skills?

If you want to gain solid project management skills, consider this 24-week post graduate program in project management. This online course features live classes and capstone projects aligned with PMI-PMP® and IASSC-Lean Six Sigma.

Indeed.com shows that the average yearly project manager salary is $88,474. Sign up and sharpen your project management skills and gain certification, and you can pursue a career in this exciting and rewarding field.