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Best Apps for Project Management You Should Know in 2023

Best Project Management Apps

Are you an aspiring project manager? Are you actually working as a project manager in aspects of your professional role? Then you’re all too familiar with how complicated it can be to juggle multiple work projects simultaneously. And with activities moving quickly in today’s increasingly agile work environment, it’s more essential than ever to stay on top of all the different projects you manage.

That’s where project management software comes in. But how do you know which project management (PM) apps and software are best for you? Are any project management apps free? What about PM apps for individuals?

With a seemingly endless array of software options, the task of figuring out which apps are worth experimenting with can start to feel like just another project for you to manage.

This article highlights some of today’s best project management apps to help save you time and energy (and maybe even a headache or two). Whether you’re interested in project management apps for small businesses or personal use or want to know about free options, you’re in the right place. This article is your 2023 roadmap to the best project management software you should check out.

What Is a Project Management App?

A project management app is a software tool that helps you efficiently plan, organize, collaborate, and track projects of all sizes on a centralized platform. Using a project management app can facilitate visibility into project progress, increase organization, streamline projects, and improve productivity.

Also Read: Top Project Manager Interview Questions and Answers

Common Features of Project Management Apps

While every app differs, most project management software provides users with certain features and functionalities. Common features include:

  • Project planning
  • Task management
  • Time tracking
  • Resource management
  • Collaboration and communication
  • Accessible database
  • Mobile support
  • Visual representations of project progress
  • Reporting and analytics
  • External app integrations

Learning How to Use a Project Management Tool

A tool is only useful and effective if you know how to use it. But to know how to use it, you need to understand the context of the tool’s application. Therefore, building a strong foundation as a project management professional is important before you start using these tools. You can add to your PM toolset in multiple ways, including free online tutorials, instructional books, interactive online project management bootcamps, etc.

Advantages of Using Project Management Applications

The very definition of project management apps sheds light on the obvious benefits of these tools, but there are several other advantages worth noting:

  • Centralized repository: Project management software provides a team-wide knowledgebase of all project documents, project-related discussions, and project decision records.
  • Team accountability: Project management apps provide enhanced visibility into project activities, task deadlines, and overall progress. When everyone’s roles and contributions are transparent, team members feel more responsible.
  • Improved time management: Project management apps often allow team members to record and accurately monitor their time spent on tasks. As a project manager, this information can help you identify time-consuming activities that need to be streamlined.
  • Data-driven decision making: Project management apps use data to provide insight into various project factors, such as progress, resource allocation, and team performance.
  • Reduced communication clutter: Since project management apps allow teams to communicate directly within the app, there’s a decreased likelihood of interacting over multiple platforms.
  • Increased stakeholder involvement: The transparency offered by project management software enables stakeholders to stay current with project activities. This promotes stakeholder involvement, which helps ensure the project aligns with their expectations.

Also Read: Project Management in Healthcare: Introduction and Phases

Best Project Management Apps

In this age of rapid tech advancements, keeping up with all the different software available can be tough. There are apps for onboarding, interviewing, and expense tracking there are apps for everything — some inclusive and some super specialized. But what are the best apps for project management?

The table below lists the top 25 project management apps you should consider trying out. The table highlights each app’s pros, cons, and customer service features.

Later in the article, you’ll find a comparison chart that covers additional information for each app.

Project Management AppFeaturesProsConsCustomer Service Options
AsanaUnlimited file storage (100MB per file)

Task dependencies

Updates in real-time

Intuitive and simple user interface

Extensive app integration capabilities

Only one user can be assigned to a task at a time

Lots of options can be confusing

How-to guides

ASANA Academy

Onboarding guide

API guide

Community forum

Email support

BasecampProject visualization with Hill Charts

Client access

Extensive storage

Automatic team member check-ins

Free trial available

Lack of deadline for individual tasks

Limited plan options

Email support

Video tutorials

How-to guides

Live classes

JiraSupports Agile SDLCs

Backlog for issues

Includes software development features

Custom scrum boards

Bug tracking

Steep learning curve

Lacking robust communication

Online community

FAQs

Training & certifications

How-to documentation

Success Central

Teamwork PMBilling and invoicing

Burndown reports

File storage and database management

Easy to use

Can add conversation boxes and milestones

Can be slow to load/use

Steep learning curve

Email support

Live chat support

How-to documentation

Phone support

Webinars

WrikeWork Intelligence AI feature

Flexible templates

Offers add-on services

Heightened security

Automated document processing

Can’t assign comments to users

Limited mobile functionality

Email support

Faster responses & support with each plan tier

Microsoft Project Management SoftwareRobust reporting

On-premise deployment

Cloud-based deployment

Highly dependable

Can create built-in reports

Requires training

File compatibility problems

Blogs

Videos

How-to guides

Self-help resources

Phone support

Zoho ProjectsCustomizable CRM

HR tools

Sell through Zoho Marketplace

Billing and time-tracking features

Responsive customer support

Steep learning curve

Inefficient bug reporting

Knowledge base

How-to videos

Email support

Phone support

Premium support for $990 annually

TrelloLean management visualization

Board organization

Card color coordination with deadlines

Integrations support additional project views

Great for personal use

10MB file upload limit for basic plan

Lack of editing capabilities for comments

How-to documentation

Trello Community

Email support

Casual360-view of entire project

Great for repeatable processes

Visualized workflows

Free trial

Easy to use

Lacks indefinite free tier

More difficult to set up complex projects

Blog

Video tutorials

Knowledge base

How-to guides

GanttPROAccess from any device

Real-time interactions

Customizable charts for specific project needs

Easy to navigate

Resource management

Expensive

Limited customization

Help center

Video tutorials

Email support

Phone support

OmniPlanOptimizes available resources

Multi-project dashboard

Pull in entire team’s calendars

Highlighting capabilities for important tasks

Monte Carlo simulations

Expensive

Steep learning curve

Release notes and documentation

Blog

Slack

Forums

PodioUseful for all business departments

Customizable system

Open source

Premade and customizable modules

Scalable

Steep learning curve

Can be overly complicated

Video tutorials

How-to guides

Phone support

Monday.comCreate custom workflows

Link boards together

Automate routine tasks

200+ templates

Drag and drop 30+ columns

Have to pay for one-on-one professional help

Basic plan doesn’t support app integrations

Platform guides

Online forums

Video tutorials

Blog

Podcasts

Professional assistance (for a fee)

ClickUpExtremely customizable

50+ widget variations

Streamlined messaging

Affordable plans

Great mobile app experience

Steep learning curve

Lengthy onboarding process

Help Docs

Webinars

Chat support

NiftyAutomate task assignments

Extensive tracking capabilities

User friendly

Legal case management capabilities

Customizable templates

Low storage

Weak customer support

Self-service help center

Priority support for a fee

BacklogCode management

Bug tracking

Version control

Robust free plan tier

User friendly

Storage limits

Time tracking limitations

Help center

Video tutorials

Community forums

Email support

Chat support

SmartsheetAssign tasks and subtasks

Drag-and-drop project layout

Simple design

Fast onboarding

Extensive customer support

No free options

Limited cell links

Help and Learning Center

Smartsheet Community

Email support

On-demand training (for a fee)

Instructor-led training (for a fee)

Support by phone (for a fee)

Professional support (for a fee)

BonsaiGreat for freelancers

Proposal and contract capabilities

Recurring payments

Send invoices

Customizable contracts

Basic expense tracking

No free tier

Help center

Email support

Chat support

FAQs

Oracle NetSuiteMetric insights

Resource management capabilities

Cloud-based

Automatic job creations

Project automations

Must contact for pricing

Steep learning curve

24/7 support

Phone support

Chat support

Email support

FreshserviceChatbot capabilities

Workflow automations

No-code platform

Great customer experience

Onboarding support

Lacking in integrations

Complicated to learn

Training and certifications

Student academy

Online community

Chat support

Phone support

Email support

WorkOtterTask automation

Portfolio management

What-If scenario planning

User friendly appearance

Highly customizable

Difficult to integrate with banking apps

Can be slow

Email support

Training

MeisterTaskCustomizable dashboard

Flexible views

Simple to use

Free option

Attractive design

Lacks Gantt chart view

Lacks calendar function

Help center

Tutorial videos

FAQs

FreedcampAdd-on features

Sub-task capabilities

Private and public tasks

Strong collaboration features

Quote estimate capabilities

CRM is complex

Clunky time tracking capabilities

Blog

Online community

Email support

WorkfrontEnterprise work management

Portfolio management

For teams of all sizes

Automate workflows

Compliance support

Must request a free trial

Must reach out to determine pricing

How-to documentation

E-book guides

Training

Videos

Webinars

Phone, email, live chat support

Projectmanager.comRobust time tracking

Chrome plugin

Great for Agile and waterfall projects

Intuitive user interfaces

Project templates

Can be confusing with so many features

Tedious manual input required

Knowledge base

Video tutorials

Email support

Which Project Management App Is Right for You?

Even after narrowing down all your options to just 25 project management software apps, it can be difficult to select. Remember, all these apps provide the key features and functionality for project management — though they may differ slightly from app to app. So how do you know which is right for you?

To identify the program management software that best fits your needs, consider the following factors:

  • The size of your team
  • Current and future project scope and requirements
  • Supported app integrations
  • Prices
  • Scalability options
  • Mobile accessibility
  • Customer support and training
  • Ease of use

Also Read: Mastering Project Manager Skills: A Comprehensive Guide

Project Management App Comparison Chart

Project Management AppSupported PlatformsAvailable Project ViewsIntegrationsPrice
AsanaiOS

Android

Web

List

Board

Timeline

Calendar

Progress

200+ apps, including Slack, Microsoft Teams, Dropbox, Github, Google Workspace, etc.Basic: $0

Premium: $10.99 per user

Business: $24.99 per user

Enterprise: Contact for price

BasecampiOS

Android

Web

Campfire

Message boards

To-dos

Schedules

Several integrations, including Zapier, Automate.io, Timely, etc.Basecamp: $15 per user/month

Basecamp Pro Unlimited: $299/month with unlimited users

JiraiOS

Android

Web

Linux

Basic

Top-level

Sprint

Dependency

Etc.

3,000+ integrations, including Slack, Zoom, Microsoft Project, Invision, etc.Free

Standard: $7.75 per user/month

Premium: $15.25 per user/month

Enterprise: Contact for price

Teamwork PMiOS

Android

Web

Linux

List

Table

Boards

Gantt

Several integrations, including HubSpot, Slack, MS Teams, Teamwork, etc.Free

Starter: $5.99 per user/month

Deliver: $9.99 per user/month

Grow: $19.99 per user/month

Scale: Contact for price

WrikeiOS

Android

Web

Gantt

Table

Timelog

Wrike (custom)

Files

Board

Analytics

Integrations include Google Drive, Microsoft Office, Dropbox, OneDrive, etc.

More integrations available the higher your plan

Free

Team: $9.80 per user/month

Business: $24.80 per user/month

Enterprise: Contact for price

Pinnacle: Contact for price

Microsoft Project Management SoftwareWeb

Windows

Gantt

Board

Grid

Sheet

Usage

Form

Several integrations, including Office Timeline, Skype, Azure, etc.Project Plan 1: $10 per user/month

Project Plan 3: $30 per user/month

Project Plan 5: $55 per user/month

Project Standard 2021: $679.99

Project Professional 2021: $1,129.99

Zoho ProjectsiOS

Android

Gantt

Calendar

Kanban

Dependency

Milestones

Classic

Plain

13 in-house app integrations and 25+ outside integrations, including Google Workspace, Dropbox, Slack, etc.Free

Premium: $5 per user/month

Enterprise: $10 per user/month

TrelloiOS

Android

Web

Card/KanbanSeveral integrations, including Google Drive, Slack, Planyway, etc.Free

Standard: $5 per user/month

Premium: $10 per user/month

Enterprise: $17.50 per user/month

CasualiOS

Android

Web

List

Mindmap view

NonePersonal: $10/month

Starter: $25/month

Team: $50/month

Enterprise: Contact for pricing

GanttPROiOS

Android

Gantt

Timeline

Task Board

Several integrations, including Microsoft Project, Google Calendar, Trello, etc.Basic: $7.99 per user/month

PRO: $12.99 per user/month

Business: $19.99 per user/month

Enterprise: Contact for price

OmniPlaniOSGantt

Network diagrams

Project outline

Resource view

Several integrations, including Microsoft Project, Zapier, Slack, etc.Subscription: $19.99/month

V4 Standard License: $199.99

V4 Pro License: $399.99

PodioiOS

Android

Web

Public and private views

Customizable views and filters

Several integrations, including Dropbox, OneDrive, ShareFile, Evernote, etc.Free

Plus: $11.20/month

Premium: $19.20/month

Monday.comiOS

Android

Web

Table

Gantt

Calendar

Chart

Kanban

Form

Timeline

Workload

Several business integrations, including Shopify, Google Calendar, Zoom, Zapier, Hubspot, etc.Free

Basic: $8 per user/month

Standard: $10 per user/month

Pro: $16 per user/month

Enterprise: Contact for price

ClickUpiOS

Android

20+ customizable viewsIntegrates with 1,000+ tools, including Slack, Google Drive, GitHub, GitLab, Hubspot, Webhooks, etc.Free

Unlimited: $5 per user/month

Business: $12 per user/month

Business Plus: $19 per user/month

Enterprise: Contact for price

NiftyiOS

Android

Web

List

Kanban

Swimlane

Timeline

Calendar

Gantt

Integrates with 2,000+ tools, including Typeform, Miro, Github, Zoom, Harvest, etc.Free

Starter: $5 per user/month

Pro: $10 per user/month

Business: $16 per user/month

Enterprise: Contact for price

BacklogiOS

Android

Web

Kanban

Gantt

Many integrations, including Cacoo, Jenkins, Slack, Webhook, etc.Free

Starter: $35 per user/month. Up to 30 users.

Standard: $100/month.

Unlimited users; up to 100 projects.

Premium: $175/month. Unlimited users; unlimited projects.

SmartsheetiOS

Android

Web

Card

Gantt

Calendar

Grid

65+ integrations, including Adobe Creative Cloud, Automate.io, etc.Free

Pro: $7 per user/month

Business: $25 per user/month

Enterprise: Contact for price

BonsaiiOS

Android

Web

Overview

Dashboard

Several integrations, including Google Drive, Slack, Trello, Zapier, Gmail, etc.Starter: $17/month

Professional: $32/month

Business: $52/month

Oracle NetSuiteWebSeveral customizable viewsSeveral integrations, including Netsuite Financials, Ziflow, Project Insight, etc.Must request a quote
FreshserviceiOS

Android

Web

Kanban

List

Group

Many integrations, including Slack, MS Teams, Zoom, etc.Starter: $19 per user/month

Growth: $49 per user/month

Pro: $95 per user/month

Enterprise: $119 per user/month

WorkOtterWebGantt

Kanban

Agile

Several integrations, including Jira, OneDrive, Dropbox, etc.Free

Member License: $10/month

Team License: $20/month

Manager License: $35/month

MeisterTaskiOS

Android

Web

KanbanSeveral integrations, including Spark, Gmail, Slack, Paperform, etc.Basic: Free

Pro: $11.99/month

Business: $23.99/month

Enterprise: Contact for price

FreedcampiOS

Web

Tasks

Kanban

Gantt

Several integrations, including Google Drive, OneDrive, DropBox, etc.Free

Pro: $1.49 per user/month

Business: $7.49 per user/month

Enterprise: $16.99 per user/month

WorkfrontiOS

Android

Web

Gantt

Kanban

Calendar

Map

Budget

Critical path

Built-in integrations: Adobe Creative Cloud, Dropbox, Zoom, and more.

Workfront API offers development integrations

Workfront Fusion 2.0 supports creating custom integrations for non-developers

Contact for prices
Projectmanager.comiOS

Android

Web

Gantt

Kanban

Calendar

Tasks

1,000+ integrations, including Microsoft Project, Jira, Slack, Zapier, etc.Team: $13 per user/month

Business: $24 per user/month

Enterprise: Contact for price

Are You Looking to Upskill in Project Management?

In today’s fast-moving and competitive work environment, taking advantage of every resource that can optimize your skills is important. After reviewing the 25 best project management apps worth trying, you’re sure to find one that’s right for you and your needs.

But remember, to get the most out of a project management app, you need to be well-versed in the world of project management. By enrolling in a project management course, you can set yourself up for success as a project manager.

You might also like to read:

Top Risks in Project Management You Should Know

How to Do a Project Plan? A Beginner’s Guide

5 Project Management Steps You Need to Know

9 Tools and Techniques of Project Management That Actually Work in 2023

Project Management Frameworks and Methodologies Explained

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Duration

6 months

Learning Format

Online Bootcamp

Program Benefits